Track drawing changes, supporting decisions, field information, and open questions.
Before a package goes to production, a reviewer needs to connect what the shop plans to build with the records behind it.
This checklist helps architectural millwork PMs, drafters, and production coordinators organize that comparison: which detail is current, which comments and changes affect it, what supporting information applies, and what still needs an answer.
Use it for a defined package, area, or item. It is a focused coordination aid, not a complete fabrication-quality or standards-compliance checklist.
Educational coordination aid. This is Groundstate’s suggested coordination checklist, not an official AWI document, compliance certification, or fabrication authorization. Use it alongside the project requirements and your shop’s established procedures.
Download the checklist and blank worksheet
Free to read, download, and print. No registration required.
Gather the relevant returned drawings, responses, changes, supplier information, and field records.
Work through the seven checks. Record references instead of relying on a tick alone.
Use an item-review sheet for each discrepancy or open question.
Route follow-up through the project’s established process, then record the resolution and affected document updates.
You do not need to duplicate your existing project log. Use the worksheet where it helps make a comparison or unresolved issue clearer.
THE SEVEN CHECKS
Millwork Pre-Fabrication Review Checklist
Before you start
Identify the package, issue date, affected scope, reviewer, and review date. Gather the returned shop drawings, review comments, relevant change records, supplier information, field records, and applicable release procedure.
For every question on the printed checklist, tick one box in its R / F / N columns. R means reviewed with reference; F means follow-up needed; N means not applicable—with reason. Record references, follow-up or the N/A reason on the section line or an item-review sheet.
Reviewed with reference / Follow-up needed / Not applicable—with reason
“Reviewed” means the comparison was made and recorded. It does not mean the item is approved or ready to fabricate.
1. Current drawings and revisions
Can you identify the exact drawing and package revisions being reviewed?
Have you compared the current detail with the relevant returned drawings and documented changes, including changes not clearly marked?
Do the affected production details, schedules, cut sheets, and shop packets agree with each other?
Record the affected sheets and items. Do not assume the newest document establishes approval.
2. Architect comments and submittal responses
Which returned review applies to this item, and what does it cover?
Have applicable comments been incorporated or given a documented disposition?
Are changed details or substitutions supported by the required review, rather than merely appearing in a later drawing?
Record the response, date, scope, and source location. [S1]
3. RFIs, ASIs, and other changes
Have you checked relevant RFI responses, Architect’s Supplemental Instructions, change orders, sketches, and correspondence for effects on this scope?
Can you trace each applicable instruction into the affected production information?
Where instructions conflict, or their status is unclear, is the question assigned for resolution through the project’s procedure?
Record what changed and where. A discussion, instruction, and approval may serve different purposes.
4. Supplier requirements and product cut sheets
Does the product information match the model, components, and configuration currently scheduled?
Have you checked the affected dimensions and interfaces against the applicable supplier requirements—for example, cutouts, clearances, access, or removal space?
Does any supplier decision cover this exact configuration, including its stated limits?
Record calculations and their inputs. Do not extend a configuration-specific acceptance to a changed detail without checking its scope.
5. Field measurements and site conditions
Are the relevant field records identifiable by location, date, units, and measurement reference?
Are finished dimensions distinguished from rough openings, substrates, carriers, and assumed finish buildups?
Are unverified dimensions, agreed hold dimensions, and unresolved site conditions identified for follow-up?
Identify who needs to verify or coordinate the condition under the project’s arrangements. [S2]
6. Applicable production-release requirements
What review or release procedure applies to this item or portion of the package?
Are its required decisions, records, and authorizations present, with their scope and conditions understood?
Have remaining restrictions been communicated to the people preparing or receiving production information?
Use the project’s actual procedure. Do not assume every project requires a separate written PM release.
7. Conflicts, missing evidence, and follow-up
Have you recorded demonstrated conflicts separately from missing information and unresolved decisions?
Does each open issue identify the affected item, supporting records, responsible person, and next action?
When an issue is resolved, will the affected production information be updated and the resolution communicated?
A missing record does not prove that approval never occurred. An unresolved solution does not erase a demonstrated conflict.
Finish the review
List the checks completed and issues still open. Refer unresolved items to the appropriate person through the established project process.
Completing this checklist does not establish engineering adequacy, field fit, standards compliance, or permission to fabricate.
The detailed prompts—especially record comparisons, supplier-scope checks, and issue tracking—are our proposed review method. They are not represented as verbatim AWI requirements.
ONE ISSUE PER SHEET / OPTIONAL
Pre-Fabrication Item Review
Educational coordination record — not a fabrication release
Use a sheet when it helps document a discrepancy or unresolved decision. Keep the checklist as a companion page; you do not need to duplicate your project log.
Comparison or calculation, including units and measurement basis
Review status — select all that apply
No discrepancy identified in this specific comparison
Conflict demonstrated
Evidence missing or unclear
Decision or verification outstanding
Not applicable — reason
Finding — what do the available records establish?
Open question — what is not established?
Follow-up
Responsible person / role
Next action
Needed by / relevant milestone
Applicable restriction or release requirement, with source
Resolution reference / date
Affected documents updated / recipients notified
Blank fields are not evidence of approval or completed review. These status labels describe the comparison only.
“Responsible person” means the person assigned to coordinate the next action; it does not transfer design, contractual, or release authority.
FICTIONAL TRAINING EXAMPLE · NOT A CUSTOMER RESULT
Completed WC27 worksheet example
Fictional training example. All project records, organizations, products, and people are invented. Suggested follow-up below is identified explicitly.
In WC27, the current production package changes an access cutout while referencing a supplier decision for a different configuration. The records demonstrate a clear-width conflict. Other questions—including the final configuration and working space—remain unresolved.
Project / location
Fictional North Annex, Level 2 east corridor; WC-27 cladding / SA-27 service-access cassette
Current package
FP-27-11, Revision 0, September 11, 2026, 13:00
Review basis
Six supplied records, R01–R06. No review event or reviewer identity is invented.
Affected item
SA-27 frame-mounting cutout and clear service passage
Current detail
704 × 900 mm cutout; SJ-16 jambs consuming 16 mm each side; head and sill consuming 30 mm each. R06, p. 1, §2
Supporting requirement
Minimum clear passage 680 × 820 mm, both dimensions required; consumptions include inward throat projections. R02, p. 1, §§1–2
Earlier reviewed configuration
CL-207 Rev B: 720 × 900 mm cutout; approved for design intent, with service access and field installation still requiring coordination. R01, p. 1, §§1–2
Supplier decision
TD-27-09 accepts SJ-16 jambs on the specified 720 × 900 mm cutout. Changed cutout dimensions require further technical review. R04, p. 1, §§1–2
Calculation
Width: 704 − 16 − 16 = 672 mm, 8 mm below minimum. Height: 900 − 30 − 30 = 840 mm, 20 mm above minimum. R02 §§1–2; R06 §2
Review status
Conflict demonstrated, plus decision/verification outstanding and release evidence not supplied
Established finding
The scheduled current configuration does not meet the clear-width minimum. Referencing TD-27-09 does not establish supplier acceptance of the changed cutout.
Open question
What final configuration will satisfy the requirements and receive the applicable reviews? Revised architectural joint-layout review remains pending. R05 §1; R06 §3
Separate field uncertainty
Survey: 1295 mm from carrier C0 to the opposite finished wall. Working-depth requirement: 1260 mm from finished cladding face. Projection P remains unresolved. Depth = 1295 − P; P ≤ 35 mm is a derived limit, not an approved projection or confirmed fit. The 738 × 920 mm carrier opening is a different opening. R02 §3; R03 §§1–3; R06 §3
Responsible person
Suggested coordinator: project PM Noel Ash, with detailing and the applicable supplier/design reviewers. This worksheet does not invent a new assignment or recorded action.
Next action
Suggested: refer the width conflict for coordinated resolution; obtain applicable supplier and architectural reviews; establish P and verify working space; update affected production information. No corrective dimensions are prescribed.
Project-specific restriction
R05 permits flitch matching and reservation of uncut stock only. CNC cutting and cassette assembly remain on hold pending interface resolution and written PM release. R01 §3; R05 §2
Milestone
Coordinated cutting basis and signed release required by September 11, 16:00 to retain the September 14, 09:00 CNC slot. R05 §3. No outcome after the September 11, 13:00 package is supplied.
Resolution / notification
Not established. R06 states the release is not attached and describes its issue as a detailing transmittal. No subsequent release or completed notification is supplied. R06 §3
This single item review deliberately records different statuses for different questions. The width conflict is known; working depth, final design disposition, and release remain separate matters.
Suggested practices, with sources identified separately.
Originally prepared by Groundstate as an educational coordination aid. The checklist structure, review statuses, and worksheet are suggested practices. References to published guidance are identified separately.
This is not an official AWI document, certification, or permission to fabricate. Project requirements and qualified personnel govern design, verification, and release decisions. The checklist does not replace field verification or technical review.
Supports distinguishing displayed changes from requested approval, identifying applicable submittals, and checking returned review dispositions. The checklist is a selective suggested workflow, not a restatement of the standard.
Every original record below is page 1. Section numbers in the completed example refer to headings in those records. WC27 contains no RFI or Architect’s Supplemental Instruction (ASI).
RFI responses, Architect’s Supplemental Instructions and correspondence do not all carry identical authority. Their effect depends on the project’s arrangements. A completed worksheet records review work; it does not resolve an open issue or replace the required decision.
Alderspec is researching comparisons between production packages and supporting project records.
For the historical-project pilot, we review a completed job and discuss the findings with your team: what was correct, what was missed or wrong, and whether any finding would have mattered before fabrication.
Participation begins with a conversation. No project upload is required to inquire.